What is a chargeback?
Clients (“cardholders”) obtain credit/debit cards from their issuing bank. A chargeback serves as a form of customer protection provided by the issuing bank that allows clients to file a complaint regarding alleged fraudulent transactions on their statement. After the client files a dispute, their issuing bank investigates the complaint.
We have provided a few best practices to assist in reducing chargebacks or preventing the loss of a chargeback dispute:
- Gather valid contact information on your client such as their legal name, email, and phone number. Do not use nick names or an alias.
- Advise the client that they may see “Stripe, Ca” or some variation on their statement as it is StyleSeat’s payment processing partner.
- To assist your client in recognizing the charges from their appointment, please advise the client that their bank statement may also include the following format: SS [your salon/shop name here]
- Take before and after pictures of your client.
- Advise the client that tips and appointment totals can be charged separately.
If you have a No-Show/Late Cancellation policy:
- If your salon/shop requires “Customer Intake Forms”, highlight the No-Show/Late Cancellation policy. (You can find templates for these via Google search.)
- Save outgoing and incoming text messages, emails, and/or phone calls showing you reached out to them prior to charging them the No-Show/Late Cancellation fee or if your client cancels within 24 hours of their appointment start time.
Attempt to proactively solve the issue with the client in order to avoid them going through their bank to get their money back. If the dispute is the result of a misunderstanding, the client can ask their bank to withdraw the dispute.